Title: 5
Author: Ion Ivan
Company: ASE

5. WORK GROUP MANAGEMENT

5.1. Work Groups

Working on job level ensures a specific dynamics to every project. A project or a job is assigned to the work group. It lasts as long as the project/job does. The work group's structure and goals are the same to those defined in the project or set when having contracted the job.
The work contract is limited by the job/project and includes stipulations taken from the Association's contract signed when accepting the job or obtaining the financing funds for the project. For example getting the financing funds for forming trainers requires taking the following steps:
•	choosing the project manager (this operation is performed by the Association management)
•	making the offer in order to take part in an auction ( the project manager does this)
If the financing funds are obtained, according to the structure of the project, the project manager, who is entitled to manage the financial resources, proceeds as follows:
•	he hires through a job contract the team members: the specialists and the workers;
•	brings out the contribution of each member of the work group;
•	assigns the work units, and controls the performed activities;
•	surveys the proceedings and gets the results;
•	publishes the papers;
•	organize a workshop as a debate coordinator;
•	uses the financial resources;

As the Association does not aim to obtain profit and financial incomes, all the resources of the project will be used for it to be made. All the expenses that the project generates are to be covered.

5.2. Relations Between The Group Members
																				
	Within the framework of a continuously computerizing society, the problems of direct contacts between the group members can be increasingly diminished. The team is made up of the persons P1, P2, ...Pn that the project manager contacts through means of computers (figure 1.)

P_1

P_2

P_3

P_n-1

P_n

M

Figure1. Electronic communication within a workgroup

There are projects in which the manager distributes the tasks to the persons P1, P2...Pn and manages the results. At the same time the manager M assembles the results as a unit.
If the team works in a strictly limited space and we are dealing with direct communication between its members, the project management is defined in such a way that the goals would be achieved in the coordinates stated in the documentation. The art of project management is about selecting the persons, in assigning the tasks, but above all it is about surveying the activities as they are performed. The project manager has a special role in managing the processes and product's quality because the competition dictates precise rules concerning the deadline observance and ensuring the quality of the research/training results.
Strictly professional criteria are dominant within the Association, between the members of the work groups. Both the working conditions and the principles of building the workgroups conduct to all the premises necessary for avoiding the conflicts. The way of negotiating the wages, clearly setting the manager-team member relation terms as well as the confidentiality are concrete elements that enable, throughout the whole process, the normal proceeding of the steps defined by the manger.
The relationship between the project manager and the work group are explicitly defined in the collaboration contract. Each member of the group knows his position, tasks, achievements, action limits and proficiency.
Passing beyond the set limits implies penalties, which are also stipulated in the collaboration contract.

5.3. The Activities Evaluation

The project manager is a special doer that is in charge of and knows all the parts of the process. He can make the project from the beginning to the end because he disposes of everything that the project requires in order to be done. He builds the work group only to diminish the project-developing period by proceeding with different steps at the same time.
The group members must have an accurate perception of this reality in order to accept the manager's position. The project manager is also the one who is in charge of the financial resources.
The activity evaluation is necessary for ensuring the global quality of the project. Only good intermediate results lead to a good final product. The idea that 'it will work this way, too' and the 'medium quality' results are abandoned in the management defined and accepted by the founder members of the Association for Development through Science and Education.
The evolution from useless research work to the application oriented research studies requires an efficiency-oriented management. Research methods (analytical and synthetic) are used in a well-defined framework; the main goal is the quality of the products and services.
The project manger defines a set of principles that will allow him to continuously adapt to the new conditions appearing throughout the project's actions.
The dynamically changed context makes it possible for the work group to:
•	continuously exchange information;
•	permanently compare the effective achievements to the defined goals;
•	self evaluate and correlate the results of the self evaluation with those requirements that are specific to the post-negotiation;

The Association management is to orient the work group management strictly to the efficiency of the project's reports, seen as a beneficiary-finite product, and also as a premise of developing new jobs resulted from the same financing source's request or from other financing source (as a consequence of transmitting the information on the high quality of offered solutions).